G Suite Tip of the Week

The G-Squad is a friendly team of volunteers who are available to help you find answers to your G Suite questions. They are also helping the college develop a training curriculum so we can all be more productive. Please feel free to ask any of these people for help. The G-Squad members are:

Health Center – Amiee Fiorito and Andrew Herrera

Faculty & Marketing – Michael Poss and Shane Pilgrim

Business Office & Library – Reid Findeison

Research, Faculty & CE – Dale Johnson

Student Affairs & Admissions – Dani Lorta and Sostina Castellano

Human Resources – Neha Singh

Executive Offices & IA – Sharon Seto

Office of Academic Affairs – Thuy Nguyen

Academic Success Center – Joanne Mangale

Financial Aid – Brenda Johnson

G Suite Training Resources: There are very helpful resources available from Google on G Suite that provide online training on every application and task. You can search for an answer to a specific question or follow the guided courses if you prefer. Access resources online.

G Suite Videos: There are also tons of training videos available if you learn better that way – just search for G Suite training videos and select one that interests you.

FAQs: If you’re looking for something specific to Life West or have found something others may find useful, check out our shared folder of G Suite FAQs and Training Resources.

Tip of the Week: See changes in Drive files and folders

To see all changes to a file or revert to a previous version:

1. In Google Drive, open your file.
2. Select File > Version history > See version history.

Note: You need “owner” or “can edit” access to the file.

1. Click a time stamp to see a previous version of the file. Below the time stamp, you’ll see the names of people who edited the document. You will also see a color next to each person’s name. The edits they made appear in that color.
2. (Optional) Do any of the following:
   • Click Restore this version to make it the active version.
   • Click More > Name this version to name a previous version.

Click More > Make a copy to create a copy of a previous version.

To see who’s viewed your file or who you’ve shared it with:

1. In Docs, Sheets, or Slides, open the file.

Note: You will need to have “can edit” access for the file to see the Activity dashboard data.

1. Click Tools > Activity dashboard.  You can see information about the activity on your file, including the people you’ve shared the file with.
2. Click File > email collaborators to share information about the file with all collaborators.

To see who commented, edited, moved or shared a file or shared folder:

1. In Drive, at the top right, click View details .
2. The Activity tab is selected and all activity for the file or folder is listed. For each activity, the details include:
   • The file or folder affected
   • The user that made the change
   • The date and time of the activity
   • Any other users affected by the activity